Division 02 Existing Conditions
Submittal Package Incompleteness in Division 02 Existing Conditions submittals
Short answer
A required submittal element (cut sheet, schedule, calculation, sample) is missing, leaving the package unreviewable as submitted. Default grade in Division 02 Existing Conditions: Fix and Resubmit.
A required submittal element (cut sheet, schedule, calculation, sample) is missing, leaving the package unreviewable as submitted. This guide covers how it shows up specifically in Division 02 Existing Conditions submittals.
What to look for in Division 02 Existing Conditions
Commonly required items in Div 02 specs:
- Abatement contractor license (state-specific) and insurance certificate
- Worker and supervisor training certificates (asbestos, lead, mold)
- Abatement work plan / project design document
- Site-specific health and safety plan (HASP)
- Containment and negative air drawings
- Emergency response procedure (abatement-specific)
- Air monitoring firm qualifications and sampling protocol
- Waste characterization profile (for hazardous waste manifesting)
- Approved disposal facility acceptance letter
- EPA NESHAP notification copy (for regulated asbestos demolition/renovation)
- Inventory of materials to be abated with ACM classification
- Sampling laboratory accreditation certificates
- Post-abatement clearance testing protocol
- Chain of custody forms for air samples and bulk samples
- Contingency plan for unplanned ACM discovery (O&M trigger levels)
How severe is it?
Default grade: Fix and Resubmit. The sub completes the package and resubmits before the PM can fully review.
Deviation Check assigns a default per category and escalates or de-escalates based on the spec, always showing its reasoning. See the Division 02 severity rules.
What the PM should do
Stamp the submittal Revise and Resubmit. Mark the deviation, return the relevant spec passage as a redline, and have the sub correct and re-send before fabrication or installation.
Other deviation categories in Division 02
Frequently asked questions
Which documents are most commonly missing from an incomplete Division 02 Existing Conditions abatement submittal package?
The most commonly missing items are the site-specific health and safety plan (HASP), the abatement work plan or project design document, and containment and negative air drawings. Waste characterization profiles for hazardous waste manifesting and the approved disposal facility acceptance letter are also frequently absent. Without these the package cannot be fully reviewed, so the sub must complete and resubmit before PM review proceeds.
What air monitoring and chain-of-custody documentation must a Division 02 Existing Conditions submittal include before a project manager can approve the post-abatement clearance protocol?
The submittal must include the air monitoring firm's qualifications and sampling protocol, laboratory accreditation certificates for bulk asbestos samples, chain of custody forms for both air and bulk samples, and the post-abatement clearance testing protocol. A copy of the EPA NESHAP notification is also required for regulated asbestos demolition or renovation. All items must be present before the clearance protocol can be approved.
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