Division 02 Existing Conditions
Missing Certification or Compliance Documentation in Division 02 Existing Conditions submittals
Short answer
A required listing, test report, certification, or compliance document is absent from the submittal package. Default grade in Division 02 Existing Conditions: Fix and Resubmit.
A required listing, test report, certification, or compliance document is absent from the submittal package. This guide covers how it shows up specifically in Division 02 Existing Conditions submittals.
What to look for in Division 02 Existing Conditions
Required certifications in Div 02 submittals:
- State asbestos contractor license (required in every US state; license number must appear)
- OSHA asbestos supervisor/worker training certificates (16-hr initial, 8-hr annual refresher)
- EPA AHERA accreditation for school work (inspector, project designer, project monitor, contractor)
- Cal/OSHA lead supervisor/worker training certificates (for California projects)
- CDPH/state lead abatement contractor license where required
- Certified industrial hygienist (CIH) or certified asbestos consultant (CAC) credentials for project monitor
- Third-party air monitoring firm accreditation (NVLAP for TEM labs, state-accredited for PCM)
- Laboratory accreditation for bulk asbestos samples (NVLAP or state equivalent)
- RCRA generator registration for regulated hazardous waste disposal
- Disposal facility permit/approval - approved TSDF (treatment, storage, disposal facility)
- Licensed disposal site acceptance letter for asbestos waste (landfill NESHAP compliance)
- EPA NESHAP notification (10-day advance for demolition or renovation of regulated asbestos-containing material)
- UST contractor certification per state underground storage tank program
- Structural engineer letter for shoring submittals (if required by spec)
- Survey crew license for as-built surveys (state licensed land surveyor or professional engineer)
How severe is it?
Default grade: Fix and Resubmit. Escalates to Blocker when the missing document is a code or life-safety requirement (UL listing, fire rating).
Deviation Check assigns a default per category and escalates or de-escalates based on the spec, always showing its reasoning. See the Division 02 severity rules.
What the PM should do
Stamp the submittal Revise and Resubmit. Mark the deviation, return the relevant spec passage as a redline, and have the sub correct and re-send before fabrication or installation.
Other deviation categories in Division 02
Frequently asked questions
Which contractor license and worker training certificates are required in Division 02 Existing Conditions submittals for asbestos abatement work?
The submittal must include the state asbestos contractor license with the license number visible. Worker and supervisor OSHA asbestos training certificates are also required - 16-hour initial training and 8-hour annual refresher. For school work, EPA AHERA accreditation covering inspector, project designer, project monitor, and contractor roles must be present. Missing any of these escalates to a Blocker.
How does a Division 02 Existing Conditions submittal demonstrate that air monitoring and lab analysis meet accreditation requirements?
The package must include the third-party air monitoring firm's NVLAP accreditation for TEM lab work or state accreditation for PCM. Bulk asbestos sample labs must carry NVLAP or state-equivalent accreditation. The submittal should also include the approved TSDF disposal facility permit and, for regulated asbestos demolition or renovation, a copy of the EPA NESHAP notification confirming the required 10-day advance notice was filed.
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